PRIVACY NOTICE FOR OUR MEMBERS
We are committed to respecting your privacy.
This notice is to explain how we may use personal information we collect before, during and after your membership with us. This notice explains how we comply with the law on data protection, what your rights are and for the purposes of data protection we will be the controller of any of your personal information. This notice applies to you if you are either: an individual player/participant of Kickboxing who has registered his/her interest in participating in the sport competitively and/or whose details we have collected from one of our affiliated clubs, schools, Member Bodies or other third-party referral; a coach, technical official or referee who has registered for membership to find out more about the training courses and accreditation services we offer; or a fan, participant or supporter of Kickboxing who has contacted us to purchase any of our online merchandise and/or signed up to receive updates about upcoming events, offers and ways to get involved further with Kickboxing. References to we, our or us in this privacy notice are to the British Kickboxing Council and all committees/subcommittees therein. We have appointed a Data Protection Officer to oversee our compliance with data protection laws who has overall responsibility for data protection compliance in our organisation. Contact details are set out in the “Contacting us” section at the end of this privacy notice. Personal Information we may collect from you When you sign up for membership with us, you may provide us with or we may obtain personal information about you, such as information regarding your: personal contact details that allows us to contact you directly such as name, title, email addresses and telephone numbers; date of birth; gender; membership details including start and end date; records of your interactions with us such as telephone conversations, emails and other correspondence and your instructions to us; any credit/debit card and other payment details you provide so that we can receive payments from you and details of the financial transactions with you (handled through third-party processors); records of your attendance at any events or competitions hosted by us; images in video and/or photographic form taken at events or submitted to us by you; and your marketing preferences so that we know whether and how we should contact you. Players/Participants If you are a player/participant who has registered his/her interest in participating in the sport competitively, you may also provide us with or we may obtain the following additional personal information from you: details of any club and/or sanctioning/organising body membership; details of next of kin, family members, coaches and emergency contacts; records and assessment of any rankings, gradings or ratings, competition results, details regarding tournaments/events attended and performance; any disciplinary and grievance information; any details required for the purposes of awarding scholarship funding or grants (including any means testing; details of your competitor’s insurance. Coaches and officials If you have registered with us to receive more information about our coaching/refereeing qualifications, you may also provide us with or we may obtain the following additional personal information from you: your current affiliated club or other organisation (if applicable); coaching/teaching qualification and/or officiating history; areas of interest regarding voluntary/paid positions at events or centres around the country.
SPECIAL CATEGORIES OF PERSONAL INFORMATION
We may also collect, store and use the following “special categories” of more sensitive personal information regarding you: information about your race or ethnicity, religious beliefs and sexual orientation; information about your health, including any medical condition, health and sickness records, medical records and health professional information We may not collect all of the above types of special category personal information about you. In relation to the special category personal data that we do process we do so on the basis that the processing is necessary for reasons of substantial public interest, on a lawful basis; it is necessary for the establishment, exercise or defence of legal claims; it is necessary for the purposes of carrying out the obligations and exercising our or your rights in the field of employment and social security and social protection law; or based on your explicit consent. In the table below, we refer to these as the “special category reasons for processing of your personal data”. We may also collect criminal records information from you. For criminal records history, we process it on the basis of legal obligations or based on your explicit consent.